Our Reliable Payroll Management
Trusted Payroll Management in China
Reliable administration of payroll operations in China, safeguarding the confidentiality and precision of your data. We adhere to current regulations to deliver punctual payroll services.
Our services encompass the oversight of compulsory contributions including housing funds, unemployment insurance, maternity benefits, work injury compensation, medical insurance, and retirement pensions.
Cloud Storage
Your payroll data is securely stored and regularly updated on Microsoft Azure's cloud platform for reliable access.
Private Server
Our dedicated in-house server ensures the daily backup of your data, maintaining its security and stability.
Physical Data Storage
In line with Chinese legal requirements, we also manage hard copies of your information for complete record-keeping.
Service Details: Payroll Process
- A personal account manager is designated for each client.
- The client gathers necessary materials.
- EOR China presents policies and an online portal.
- Onboarding documents are established, including:
- Work calendar
- Routine processes: monthly, annual, and staff onboarding/offboarding
- Standard templates: employment agreement, payment notification, data exchange form, staff registration form
- Additional benefits and salary framework
- The client’s payroll policies and templates are integrated into the EOR China system.
- EOR China is furnished with individual and payroll specifics for each employee by the client.
- EOR China inputs the employee data into the system.
- Access to the online portal is provided to the client and their employees.
- EOR China informs clients about any updates in government regulations.
- Clients notify EOR China of any alterations in compensation packages.
- EOR China issues a payment notice to the client.
- The client reviews and settles the payment notice.
- .Salary paid to employee/s
- Mandatory benefits and individual income tax paid for for the staff.
- The online portal is refreshed with the latest information.
The client and EOR China agree on the work calendar for the upcoming year.
EOR China sends an annual salary report, which includes information on offboarded employees, to the client.
The client verifies the annual salary report.
EOR China forwards the revised report to the government authorities.
The government issues updates to the social security and housing fund policies.
EOR China informs the client about the latest changes in government policies related to social security and housing funds.
EOR China incorporates the newly updated policies into its system.
Upon request, EOR China deletes the data of offboarded employees from the system.
- The client issues a service termination notice.
- The client and EOR China agree on the process for transferring accounts, materials, and information.
- Both the client and EOR China establish an offboarding plan for the employees, involving their resignation.
- EOR China provides the client with a final payment notice that includes any historical balances.
- The client verifies and completes the final payment.
- EOR China delivers the accounts, materials, and information to the client.
- EOR China returns any remaining deposit balance to the client.
Manage Benefits, Bonuses, and Taxes with Ease
Our Payroll Service
Our Payroll Service allows all EOR China clients to manage their payroll records securely through our online portal.
- Detailed Social Contribution Summary
- Clear Income Tax Calculation
- Accessible Pay-slip Records
- Organized Service Invoices
- Up-to-Date Employee Labor Contract Info
- EOR China Account Manager Support
Payroll Calculations & Gov Compliance:
- Detailed Account of Employee Contributions
- Determination of Employer's Average Salary for Social Insurance Contributions Base
- Filing of Required Government Payroll Documents
- Comprehensive Reporting of Payroll Expenses
Payroll Updates:
- Dedicated Account Manager
- Bilingua Communicatio (English & Chinese)
The social insurances
Essential Social Benefits in China:
Our payroll management covers key social benefits in China, including pension, medical insurance, and housing funds.
Pension Fund
Both workers and companies are obligated to contribute to the pension fund, with employers typically contributing a larger share based on the city's regulations.
Medical Insurance
By law, employers must offer basic health insurance to employees for emergencies, with a standard employer contribution of about 2% of the employee's salary.
Housing Fund
Employers are also required to contribute to the housing fund for Chinese nationals, which is considered an individual account rather than a collective pool.
Avoiding the HR Bureau
Navigating HR Regulations:
In China, following wage and hour regulations is vital for preventing legal issues and financial penalties. EOR China takes care to meticulously log and arrange all payroll processes, ensuring clarity and compliance.
Frequently Asked Questions
An EOR helps businesses hire employees in China without needing a local entity, while a PEO provides HR services like payroll and benefits management for businesses that already have a legal entity in China.
The hiring process in China can take several weeks, often ranging from 4 to 12 weeks, depending on the complexity of the role and the necessary legal procedures.
No, it’s not mandatory to rent an office space for employees in China if you’re using an EOR service. However, having a local business address is often required for legal and tax compliance purposes.
Chinese labor laws stipulate various requirements for foreign businesses, such as minimum wage standards, working hours, overtime pay, social insurance contributions, and employee rights to annual leave and other benefits.
An EOR manages the payment of social security and taxes on behalf of the employer, ensuring that all contributions are made accurately and on time in accordance with Chinese tax laws and regulations.
While it’s not strictly necessary when using an EOR service, having a local director or legal representative can facilitate the hiring process and ensure compliance with local regulations.
In the event of a work-related injury, the employer (or EOR) is responsible for covering the employee’s medical expenses and compensation as per Chinese labor laws, which include provisions for work injury insurance.
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Our Offices
Shenzhen
Ke Fa Road #91, Floor 5, Shenzhen, Guangdong, China, 518000
Shanghai
Lujiazui Ring Road #501, Floor 5, Shanghai, Huangpu, China, 200120
Beijing
Dongsishitiao Zhong Stree #8, Floor 5, Beijing, Dongcheng District, China, 100006
Guangzhou
Huaxia Road #66, Tianhe District, Floor 5, Guangzhou, Guangdong, China, 510623
Hangzhou
Huancheng Bei Road #185, Floor 5, Hangzhou, Zhejiang, China, 310014
Chengdu
Red Star Road Section 3 #1, Floor 5, Chengdu, Jinjiang District, Sichuan, China, 610016